Job Description
Are you an organized and detail-oriented professional looking for a flexible part-time opportunity? Apex Professional Solutions is currently seeking a dedicated Administrative Assistant to join our team. We are immediately hiring for a role that offers a dynamic work environment and the chance to support our growing operations in Jacksonville.
As an Administrative Assistant, you will be the backbone of our daily operations. You will ensure our office runs smoothly, handle client communications with professionalism, and manage essential data entry tasks. This is an excellent opportunity for individuals seeking a stable part-time role with immediate start availability.
Responsibilities
- Schedule Management: Coordinate calendars, schedule meetings, and manage travel itineraries for the executive team.
- Communication: Handle incoming calls and emails, screen inquiries, and draft professional correspondence.
- Data Entry: Maintain accurate and up-to-date records in our CRM and database systems.
- Document Control: Prepare, organize, and file reports, contracts, and other business documents.
- Office Operations: Assist with inventory management, office supply ordering, and general facility upkeep.
- Event Coordination: Support the planning and execution of company events and client meetings.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree in Business Administration preferred.
- Experience: Previous experience as an Administrative Assistant or in a similar support role is a plus.
- Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and basic computer skills.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong time management skills and the ability to prioritize tasks effectively.
- Availability: Ability to work part-time hours (e.g., 20-25 hours per week) with flexibility.