Job Description
Are you an organized professional looking for a flexible part-time role in the heart of Phoenix? Horizon Executive Services is seeking a dedicated Administrative Assistant to join our dynamic team. This position offers a flexible schedule, allowing you to balance work with your personal life while contributing to a high-performing environment.
We are looking for a proactive individual who excels at multitasking and communication. If you have a keen eye for detail and a passion for supporting business operations, we want to hear from you.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements.
- Prepare and distribute internal memos, reports, and presentations using MS Office Suite.
- Screen incoming calls and emails, directing inquiries to the appropriate personnel.
- Organize and maintain digital and physical filing systems for efficient data retrieval.
- Assist with event planning, including vendor coordination and on-site logistics.
- Process expense reports and invoices accurately and on time.
- Act as the primary point of contact for guests visiting our Phoenix office.
Qualifications
- High school diploma or GED equivalent; Associate’s degree preferred.
- Minimum of 1-2 years of experience in administrative or office support roles.
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
- Strong verbal and written communication skills with a professional demeanor.
- Exceptional organizational skills and the ability to prioritize tasks effectively.
- Ability to work independently with minimal supervision in a fast-paced environment.
- Familiarity with basic bookkeeping software or CRM systems is a plus.