Job Description
Are you a detail-oriented professional looking for a meaningful role in Oakland?
We are seeking a dynamic and organized Part-Time Administrative Assistant to join our growing team at Apex Office Solutions. In this pivotal role, you will be the backbone of our daily operations, ensuring our office runs efficiently and our team remains productive. If you thrive in a fast-paced environment and possess exceptional organizational skills, we want to hear from you.
Why Join Us?
- Competitive hourly rate ($18.00 - $22.00).
- Flexible part-time schedule to suit your lifestyle.
- Opportunity for growth within a supportive professional environment.
We are committed to providing a workspace that values your contributions and encourages professional development.
Responsibilities
- Manage Communications: Handle incoming emails and phone calls professionally, directing inquiries to the appropriate team members promptly.
- Schedule Management: Coordinate and schedule meetings, appointments, and conference rooms using calendar management software.
- Document Management: Prepare, edit, and distribute internal memos, reports, and presentations with a focus on accuracy.
- Office Operations: Maintain a tidy and organized workspace, manage inventory of office supplies, and handle light clerical duties.
- Data Entry: Accurately input and maintain data in our CRM and filing systems.
- Event Coordination: Assist in planning and executing small-scale office events and team-building activities.
Qualifications
- Experience: Minimum of 1-2 years of experience in an administrative or office support role.
- Education: High school diploma or GED required; Associate’s degree preferred.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to prioritize tasks effectively in a fast-paced setting.
- Reliability: Punctual, dependable, and able to work independently with minimal supervision.