Job Description
We are seeking a highly organized and proactive Part-Time Administrative Assistant to support our growing team in New York City. This is an excellent opportunity for an experienced professional looking for a flexible schedule in a dynamic corporate environment.
Key Responsibilities:
In this role, you will serve as the first point of contact for our clients and employees. You will be responsible for ensuring the smooth operation of our front office and providing comprehensive support to department heads.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements.
- Screen and direct incoming phone calls and emails with professionalism and efficiency.
- Prepare and distribute internal memos, reports, and correspondence.
- Assist with data entry, filing, and maintaining accurate digital and physical records.
- Prepare meeting packets, take minutes, and transcribe notes as needed.
- Order and maintain office supplies and equipment inventory.
- Process invoices and handle basic accounts payable/receivable tasks.
Qualifications
- High school diploma or equivalent required; Associate's degree preferred.
- Minimum of 2 years of experience in administrative support or office management.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong verbal and written communication skills with a polished phone manner.
- Exceptional organizational skills and the ability to prioritize multiple tasks effectively.
- Ability to work independently and collaboratively within a fast-paced team.