Job Description
We are looking for a dedicated and adaptable Administrative Assistant to join our dynamic team in Philadelphia. This part-time position offers a fantastic opportunity to work in a fast-paced environment with a highly flexible schedule. If you are organized, detail-oriented, and thrive in a role where you can wear multiple hats, we want to hear from you.
As a key member of our support staff, you will ensure smooth daily operations and provide exceptional service to both internal teams and external clients.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, and coordinate travel arrangements.
- Communication: Handle incoming calls and emails professionally, acting as the first point of contact for our team.
- Documentation: Prepare, proofread, and distribute correspondence, reports, and presentations.
- Office Management: Maintain office supplies, manage filing systems, and ensure the workspace is organized.
- Data Entry: Accurately input and update data into our internal management systems.
- Event Coordination: Assist in organizing company events and team building activities.
Qualifications
- Experience: Minimum of 2 years of administrative support experience.
- Education: High school diploma or GED required; Associate’s degree preferred.
- Software Skills: Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.
- Organization: Excellent organizational skills with the ability to prioritize tasks effectively.
- Flexibility: Ability to adapt to changing priorities and work a flexible part-time schedule.
- Communication: Strong verbal and written communication skills.