Job Description
We are seeking a highly organized and proactive Part-Time Administrative Assistant to join our growing team. This role is perfect for individuals looking for a flexible schedule with the option to work remotely or in a hybrid capacity, serving clients across New York and Ohio.
In this position, you will serve as the backbone of our daily operations, ensuring that our management team operates at peak efficiency. We value adaptability and strong communication skills, and we offer a supportive environment where your contributions directly impact our success.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule appointments, and coordinate meetings across different time zones.
- Communication Hub: Screen and route phone calls, manage email correspondence, and draft professional responses on behalf of the team.
- Documentation: Prepare, edit, and format documents, reports, and presentations using Microsoft Office Suite.
- Travel Coordination: Arrange domestic and international travel logistics, including flights, hotels, and ground transportation.
- Project Support: Assist in project management tasks, track deadlines, and maintain project databases.
- Office Administration: Handle general office duties, including mail processing, filing, and vendor coordination.
Qualifications
- Experience: Minimum of 1-2 years of administrative experience in a corporate setting.
- Education: High school diploma or GED required; Associate’s degree preferred.
- Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace.
- Communication: Exceptional written and verbal communication skills.
- Organization: Strong attention to detail and ability to prioritize multiple tasks in a fast-paced environment.
- Availability: Must be available for a flexible schedule and willing to support operations in both NY and OH regions.