Job Description
Join our dynamic team at Apex Business Solutions, where we empower professionals with cutting-edge administrative support. We're seeking a meticulous Part-Time Administrative Assistant to optimize our daily operations in Charlotte's vibrant business district. Enjoy a flexible schedule with 20-25 hours/week while making a tangible impact through streamlined workflows. This hybrid role combines remote collaboration with in-office presence, offering perfect work-life balance for students, parents, or career transitioners. If you thrive in fast-paced environments and excel at turning chaos into order, apply today!
Responsibilities
- Coordinate executive calendars and manage complex scheduling across multiple time zones
- Process confidential documents with precision and maintain digital filing systems
- Act as primary point of contact for internal/external communications and triage inquiries
- Prepare detailed reports, presentations, and correspondence using Microsoft Office Suite
- Manage office inventory, procurement, and vendor relationship coordination
- Support onboarding processes and new employee orientation materials
- Implement workflow optimization initiatives to enhance departmental efficiency
Qualifications
- Associate's degree or 3+ years of administrative experience
- Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook)
- Proven experience with CRM systems (Salesforce/HubSpot preferred)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks in deadline-driven environments
- Flexibility to adapt to changing priorities and schedules
- Discretion in handling sensitive financial and HR information