Job Description
Are you detail-oriented and looking for a flexible role in Oakland, CA?
Apex Administrative Solutions is seeking a dedicated Part-Time Administrative Assistant to join our growing team. This position is perfect for a self-starter who excels at data entry and managing administrative operations in a dynamic environment.
In this role, you will play a crucial role in maintaining our digital databases, organizing physical records, and ensuring our office runs smoothly. If you have a knack for accuracy and want to contribute to a professional company culture, we want to hear from you.
Responsibilities
- Accurate Data Entry: Input and update company data into CRM systems and spreadsheets with a high degree of precision and speed.
- Document Management: Scan, file, and organize physical and digital documents to ensure easy retrieval and compliance.
- Administrative Support: Answer incoming calls, respond to emails, and assist with scheduling appointments and meetings.
- Inventory Control: Maintain and update office supply inventory and order necessary materials.
- Report Generation: Compile basic reports and summaries from entered data as requested by management.
- Customer Service: Provide exceptional service to clients and visitors visiting our Oakland location.
Qualifications
- Experience: Minimum of 1-2 years of experience in administrative support, data entry, or office management.
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and data entry software.
- Typing Speed: Demonstrate a typing speed of at least 40 WPM.
- Education: High School Diploma or GED required; Associate’s degree preferred.
- Organization: Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.
- Communication: Excellent verbal and written communication skills.