Job Description
Are you a detail-oriented professional seeking a flexible, part-time opportunity in the heart of Colorado Springs? Apex Executive Solutions is currently hiring an Administrative Assistant to join our dynamic team immediately. We are looking for a proactive individual who thrives in a fast-paced environment and can manage multiple priorities with ease.
In this role, you will play a crucial role in ensuring our operations run smoothly. If you possess a strong command of office software and a customer-service mindset, we want to hear from you.
Responsibilities
- Manage Communications: Serve as the primary point of contact for incoming calls and emails, ensuring professional and timely responses.
- Schedule Management: Coordinate calendars, schedule appointments, and arrange travel logistics for executive staff.
- Document Preparation: Create, edit, and format documents, presentations, and reports using Microsoft Office Suite.
- Record Keeping: Maintain accurate and up-to-date digital and physical filing systems for company records.
- Inventory Control: Monitor office supply levels and place orders as needed to ensure seamless daily operations.
- Event Coordination: Assist in the planning and execution of internal meetings and company events.
Qualifications
- Education: High school diploma or GED is required; Associate’s degree in Business Administration is preferred.
- Experience: Minimum of 1-2 years of experience in administrative support or a similar role.
- Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Exceptional verbal and written communication skills with a polished professional demeanor.
- Organization: Strong ability to prioritize tasks, manage time effectively, and maintain attention to detail.
- Availability: Must be available for 20-25 hours per week, including potential flexibility for occasional overtime.