Job Description
Join our dynamic Chicago team as a Part-Time Administrative Assistant and become the backbone of our office operations. We're seeking a highly organized professional with exceptional communication skills to provide comprehensive support to our executives and departments. This flexible 20-hour/week role offers the perfect blend of structure and autonomy in a collaborative environment. You'll manage critical administrative tasks while contributing to our culture of excellence and innovation. If you thrive in fast-paced settings and take pride in seamless office coordination, we encourage you to apply.
Responsibilities
- Coordinate calendars, schedule appointments, and manage complex executive travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Manage office inventory, procurement of supplies, and vendor relationship maintenance
- Handle confidential information with discretion while maintaining strict data security protocols
- Provide exceptional customer service as first point of contact for clients and visitors
- Assist with onboarding processes and new employee orientation materials
- Support departmental projects with data entry, file management, and document archiving
Qualifications
- Minimum 2 years of administrative support experience in professional office environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills with strong attention to detail
- Proven ability to manage competing priorities in fast-paced settings
- Associates degree in Business Administration or related field preferred
- Experience with calendar management and complex scheduling systems
- Ability to maintain confidentiality and exercise professional discretion
- Strong organizational skills with ability to implement efficient filing systems