Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team. This is a part-time position offering the flexibility of a hybrid schedule, supporting operations from our Chicago, IL headquarters with the option to work remotely within North Carolina.
Why Join Us?
At Apex Office Solutions, we pride ourselves on delivering exceptional administrative support to a growing client base. As a Part-Time Administrative Assistant, you will play a pivotal role in ensuring smooth office operations, managing communications, and providing top-tier support to our leadership team. If you are detail-oriented, tech-savvy, and thrive in a collaborative environment, we want to hear from you.
Responsibilities
- Manage complex calendars and schedule internal and external meetings with precision.
- Handle all incoming inquiries via phone and email, ensuring timely and professional responses.
- Prepare comprehensive meeting agendas, take detailed minutes, and distribute action items promptly.
- Perform accurate data entry, file management, and maintain accurate digital and physical records.
- Assist with expense reporting, invoice processing, and basic bookkeeping tasks.
- Coordinate domestic and international travel arrangements, including flights and accommodations.
- Support the executive team with ad-hoc projects, special events, and general office support.
Qualifications
- High School Diploma or GED required; Associate’s degree in Business Administration preferred.
- Minimum of 1-2 years of verifiable experience in an administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional written and verbal communication skills with a professional demeanor.
- Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.
- Ability to work part-time hours (20-30 hours per week) with a flexible schedule.