Job Description
Are you a detail-oriented professional seeking a flexible work-life balance? Apex Office Solutions is currently hiring a dedicated Part-Time Administrative Assistant to join our dynamic team in Austin, Texas.
We pride ourselves on providing exceptional administrative support to our clients and internal departments. In this role, you will ensure the smooth operation of our office by managing communications, maintaining records, and assisting with various projects. If you are organized, proactive, and ready to make an impact, we invite you to apply.
Responsibilities
- Manage and prioritize incoming communications, including email, phone calls, and mail, responding to inquiries with a professional tone.
- Schedule and coordinate meetings, appointments, and travel arrangements using digital calendars.
- Prepare, edit, and format documents such as memos, reports, and presentations using Microsoft Office Suite.
- Maintain accurate and organized electronic and physical filing systems for easy retrieval.
- Assist with data entry tasks, ensuring all information is up-to-date and error-free.
- Order office supplies and manage inventory to ensure operational efficiency.
- Act as the primary point of contact for visitors and clients, providing excellent customer service.
Qualifications
- High school diploma or equivalent required; Associate’s degree or administrative certification is a plus.
- Minimum of 1-2 years of experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills.
- Excellent organizational skills with the ability to multitask in a fast-paced environment.
- Must be available to work approximately 20-25 hours per week.