Job Description
Join our dynamic team as a Part-Time Administrative Assistant and become the backbone of our operations in Long Beach! We're seeking a highly organized and tech-savvy professional to provide essential support to our executive team and departments. This is an immediate opportunity for someone who thrives in fast-paced environments and values precision. Enjoy flexible hours while making a tangible impact on our daily workflow and client satisfaction. If you're ready to leverage your administrative expertise in a collaborative setting, apply now!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings across departments
- Handle incoming communications via phone, email, and digital platforms with professionalism
- Prepare, edit, and distribute confidential documents and reports using MS Office Suite
- Maintain organized digital and physical filing systems for critical business records
- Assist with onboarding processes and new hire orientation materials
- Coordinate office supplies inventory and procurement procedures
- Support event planning and logistics for internal and external functions
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 2+ years of administrative or office support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional time management and multitasking abilities
- Strong written and verbal communication skills
- Detail-oriented with high accuracy in data entry and record-keeping
- Ability to maintain confidentiality and handle sensitive information
- Experience with scheduling software (e.g., Calendly, Doodle) a plus