Job Description
Join our dynamic team at Metro Office Solutions as a Part-Time Administrative Assistant! We're seeking a highly organized professional to provide essential office support in our Oakland headquarters. This flexible role (20-25 hrs/week) offers competitive pay and growth opportunities for motivated individuals who thrive in collaborative environments.
What We Offer:
- Competitive hourly rate + benefits package
- Hybrid work schedule (3 days in-office, 2 remote)
- Modern downtown Oakland workspace
- Professional development stipend
Responsibilities
- Manage executive calendars and coordinate complex meeting logistics
- Handle confidential correspondence and document preparation
- Process invoices and maintain financial records using QuickBooks
- Coordinate office operations including supply inventory and vendor management
- Support recruitment coordination and onboarding processes
- Implement digital filing systems and document retention protocols
- Act as primary point of contact for internal/external communications
Qualifications
- 3+ years administrative support experience in professional setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- QuickBooks certification or proven financial management experience
- Exceptional written and verbal communication skills
- Ability to manage competing priorities with minimal supervision
- Experience with calendar management across multiple time zones
- Proven ability to handle sensitive information with discretion