Job Description
Join our dynamic Boston team as a Part-Time Administrative Assistant and become the backbone of our office operations! We're seeking a highly organized professional with exceptional communication skills to support our executive team and ensure seamless daily workflows. This flexible 25-hour/week position offers competitive compensation in Boston's vibrant Financial District, with opportunities for professional growth and hybrid work options. If you thrive in fast-paced environments and excel at multitasking, apply now to join our award-winning company culture!
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex travel arrangements
- Handle incoming communications via phone, email, and virtual platforms with professionalism
- Prepare, edit, and distribute confidential documents, reports, and correspondence
- Oversee office inventory, procurement of supplies, and vendor relationship management
- Coordinate meetings, events, and conference logistics across multiple departments
- Maintain digital filing systems and ensure data accuracy in CRM platforms
- Provide backup support for reception duties and visitor management
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 2 years' experience in administrative or office support roles
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage competing deadlines effectively
- Discretion in handling confidential information and sensitive matters
- Flexibility to work occasional evenings for special events or deadlines