Job Description
Join our dynamic Chicago team as a Part-Time Administrative Assistant and become the backbone of our thriving office environment. We're seeking a detail-oriented professional to provide exceptional support across daily operations. This role offers flexible hours (20-25 hours/week) in a collaborative workspace where your organizational skills directly impact our success. Enjoy competitive compensation, modern facilities, and opportunities for professional growth in one of Illinois' leading office support providers.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for executive team
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence and documentation
- Maintain digital and physical filing systems with meticulous attention to detail
- Coordinate office supplies inventory and vendor relationships
- Assist with basic bookkeeping tasks and expense report processing
- Support special projects including event coordination and data management
Qualifications
- Associate's degree or equivalent administrative experience (2+ years preferred)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with proven attention to detail
- Ability to multitask and prioritize in fast-paced environments
- Professional demeanor with customer-focused mindset
- Basic knowledge of office equipment (printers, scanners, etc.)
- Flexibility to adapt to changing priorities and deadlines