Job Description
Join our dynamic team as a Part-Time Administrative Assistant and become the backbone of our thriving operations in the heart of New York City. We offer a flexible schedule designed to accommodate your lifestyle while providing competitive compensation and growth opportunities. Ideal for students, parents, or professionals seeking work-life balance, this role combines administrative excellence with the energy of Manhattan's business district. Enjoy modern office perks, collaborative environment, and the chance to develop transferable skills with a forward-thinking employer.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting logistics
- Handle incoming communications via phone, email, and digital platforms with professionalism
- Prepare and distribute confidential documents, reports, and presentations using Microsoft Office Suite
- Organize office operations, including supply inventory management and vendor coordination
- Maintain digital and physical filing systems with meticulous attention to detail
- Support team projects through data entry, research, and presentation preparation
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Associate's degree or equivalent administrative experience required
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to multitask and prioritize in fast-paced environments
- Strong organizational skills with attention to detail
- Discretion and ability to handle confidential information
- Flexible availability including some evenings/weekends as needed
- Previous experience with scheduling software (e.g., Calendly, Doodle)