Job Description
Urgent Hiring: Office Assistant Needed in San Diego, CA! Join our dynamic team at Pacific Business Solutions with a flexible schedule and competitive benefits. We're seeking a detail-oriented professional to support daily operations in our vibrant downtown office. This is your chance to grow with an industry leader while enjoying work-life balance.
Why Apply? Immediate start date, hybrid work options, and career advancement opportunities. We value proactive team players who thrive in fast-paced environments.
Responsibilities
- Manage calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications (calls, emails, mail) with professionalism and discretion
- Maintain organized digital and physical filing systems for confidential documents
- Assist with onboarding new hires and office equipment inventory
- Coordinate meetings, prepare agendas, and take detailed minutes
- Process expense reports and assist with basic bookkeeping tasks
- Support department heads with administrative projects and data entry
Qualifications
- 3+ years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a deadline-driven environment
- High school diploma or equivalent; associate's degree preferred
- Experience with office management software (e.g., Asana, Trello)
- Valid California driver's license for occasional errands