Job Description
Join our dynamic team at Chicago Business Solutions as a Part-Time Administrative Assistant. We're seeking a proactive professional to provide essential office support in our downtown Chicago location. This role offers flexible hours (20-25/week) and is perfect for detail-oriented individuals looking to make an impact.
You'll be the backbone of our operations, ensuring seamless daily workflows while supporting our executive team and department heads. We value initiative and excellence in administrative execution.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications, including calls, emails, and correspondence
- Perform data entry, document creation, and report preparation using Microsoft Office Suite
- Organize and maintain filing systems, both physical and digital
- Assist with office procurement, supply management, and vendor coordination
- Support event planning and meeting logistics for internal and external functions
- Provide backup coverage for reception duties as needed
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 2 years of administrative support or office coordination experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor with customer service focus
- Experience with office equipment (printers, scanners, etc.)