Job Description
Join our dynamic team as a Part-Time Administrative Assistant in sunny Long Beach, CA! We're seeking a proactive multitasker to support our operations with immediate availability. This role offers flexible hours (20-25 hrs/week) and the opportunity to grow within a forward-thinking organization. If you thrive in fast-paced environments and excel at keeping things running smoothly, apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications including calls, emails, and correspondence with professionalism
- Maintain organized digital and physical filing systems for critical documents
- Prepare and distribute reports, presentations, and meeting materials using Microsoft Office Suite
- Coordinate office logistics including supply inventory, equipment maintenance, and vendor communications
- Support HR functions onboarding processes and employee records management
- Assist with basic bookkeeping tasks including expense reports and invoice processing
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of administrative or office support experience
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in fast-paced environments
- Discretion and professionalism when handling confidential information
- Proactive problem-solving and time management skills