Job Description
Join our dynamic team as a Part-Time Administrative Assistant in Philadelphia and enjoy a flexible schedule while making a meaningful impact. This role offers the perfect blend of structure and autonomy, ideal for students, parents, or professionals seeking work-life balance. You'll provide critical support to ensure seamless office operations while growing your administrative expertise in a collaborative environment.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings with precision
- Handle incoming communications (phone, email, mail) and provide exceptional customer service
- Maintain organized digital and physical filing systems with meticulous attention to detail
- Process invoices, expense reports, and financial documentation accurately
- Prepare professional correspondence, reports, and presentations using Microsoft Office Suite
- Coordinate office logistics including supplies, equipment, and event support
- Assist with onboarding new team members and provide administrative training
Qualifications
- High school diploma or equivalent; associate's degree or relevant certification preferred
- 2+ years of administrative support experience in a fast-paced setting
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Proven ability to maintain confidentiality and handle sensitive information
- Flexibility to work 20-25 hours/week with adaptable scheduling needs