Job Description
Join our dynamic team as a Part-Time Administrative Assistant and experience the perfect blend of professional growth and work-life balance. We're seeking a detail-oriented professional to support our executive team with exceptional organizational skills in a fast-paced, flexible environment. This hybrid role offers 25 hours/week with fully remote options available, allowing you to thrive while maintaining personal commitments. Discover why Innovate Solutions Group is consistently rated a top workplace for flexibility in the Bay Area!
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating cross-departmental communications
- Prepare and edit confidential documents, reports, and presentations with precision
- Oversee office operations including supply inventory, equipment maintenance, and vendor coordination
- Process expense reports, invoices, and financial documentation with meticulous attention to detail
- Act as primary point of contact for internal and external stakeholders, maintaining professional relationships
- Support special projects including event planning, travel arrangements, and research initiatives
- Implement and maintain efficient digital filing systems using Google Workspace and CRM platforms
Qualifications
- Associate's degree or equivalent administrative experience (3+ years preferred)
- Advanced proficiency in Microsoft Office Suite and Google Workspace
- Exceptional written and verbal communication skills with professional demeanor
- Proven ability to manage competing priorities with minimal supervision
- Experience with scheduling tools (Calendly, Outlook) and video conferencing platforms
- High level of discretion and confidentiality when handling sensitive information
- Strong problem-solving abilities with initiative to identify process improvements
- Flexibility to work occasional evenings/weekends for critical deadlines