Job Description
Join our dynamic team at City Administrative Services as a Part-Time Administrative Assistant in Charlotte, NC. We're seeking a detail-oriented professional to support our office operations with exceptional organizational skills and a customer-focused mindset. This flexible role offers the perfect opportunity to contribute to meaningful community initiatives while maintaining work-life balance. Enjoy a collaborative environment where your administrative expertise directly impacts our mission of efficient public service delivery.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meeting logistics for department heads
- Handle incoming communications via phone, email, and in-person inquiries with professionalism
- Maintain digital and physical filing systems with meticulous attention to detail
- Process administrative documents, forms, and reports ensuring accuracy and compliance
- Coordinate office inventory, supplies procurement, and vendor relationships
- Assist with basic bookkeeping tasks and expense report processing
- Support event planning and community outreach initiatives
Qualifications
- High school diploma or equivalent; associate degree preferred
- 2+ years of administrative support experience in office environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to multitask effectively
- Strong written and verbal communication abilities
- Experience with office equipment (printers, scanners, copiers)
- Ability to maintain confidentiality and handle sensitive information
- Positive attitude with strong problem-solving capabilities