Job Description
Join our dynamic team at Boston Office Solutions Inc. as a Part-Time Administrative Assistant and become the backbone of our thriving office environment. We're seeking a highly organized professional to provide exceptional administrative support in our fast-paced downtown Boston location. This role offers flexible hours (20-25 hours/week) and the opportunity to work with industry leaders in the financial district. If you're detail-oriented, tech-savvy, and passionate about creating seamless office operations, we encourage you to apply today!
Responsibilities
- Manage calendars, coordinate meetings, and handle travel arrangements for executive team
- Process invoices, expense reports, and financial documentation with precision
- Answer and direct phone calls, manage email correspondence, and serve as first point of contact
- Prepare and distribute professional communications, memos, and presentation materials
- Maintain digital and physical filing systems with strict confidentiality protocols
- Coordinate office supplies inventory and vendor relationships
- Support special projects including event planning and data management
Qualifications
- Associate's degree or equivalent administrative experience (2+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience with scheduling software and calendar management
- Ability to handle confidential information with discretion
- Proactive problem-solving and multitasking capabilities
- Professional demeanor with customer service focus