Job Description
Join our dynamic public sector team as a Part-Time Administrative Assistant and become the backbone of daily operations. This flexible 20-hour/week role offers the perfect blend of structure and autonomy for professionals seeking impactful work-life balance. You'll support city departments with essential administrative tasks while contributing directly to community service excellence. Enjoy competitive compensation, comprehensive training, and a supportive environment that values growth and public service.
Responsibilities
- Manage departmental calendars and coordinate complex scheduling across multiple stakeholders
- Process confidential documents, permits, and public records with strict compliance protocols
- Compose professional correspondence and maintain digital filing systems for 200+ department records
- Provide frontline citizen assistance via phone, email, and in-person inquiries
- Coordinate meeting logistics including venue setup, catering, and AV equipment
- Assist with budget tracking expense reports for departmental operations
- Support special projects including public outreach campaigns and event coordination
Qualifications
- Associate's degree or 2+ years of administrative support experience
- Advanced proficiency in Microsoft Office Suite and government databases
- Exceptional organizational skills with attention to detail for compliance-sensitive tasks
- Proven ability to manage competing priorities in a fast-paced environment
- Strong written/verbal communication skills for public interaction
- Basic knowledge of Illinois municipal regulations and procedures
- Ability to maintain confidentiality and exercise professional discretion