Job Description
Join our dynamic team in Philadelphia as a Part-Time Administrative Assistant and become the backbone of our operations! We're seeking a highly organized professional to provide exceptional support across our office environment. This flexible role (20-25 hours/week) offers competitive compensation in a collaborative setting. Ideal for students or professionals seeking work-life balance while making a tangible impact.
Our company values initiative and attention to detail, offering growth opportunities for standout performers. Enjoy modern office amenities, a supportive culture, and the chance to develop transferable skills in a fast-paced corporate environment.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics
- Handle incoming communications (phone, email, mail) with professionalism and discretion
- Process expense reports, invoices, and financial documentation accurately
- Maintain digital filing systems and ensure data integrity across platforms
- Prepare and distribute professional correspondence, reports, and presentations
- Coordinate travel arrangements and logistics for executives and staff
- Support onboarding processes and office supply inventory management
Qualifications
- Associates degree or equivalent combination of education/experience
- Minimum 2 years administrative support experience in professional settings
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage confidential information with discretion
- Strong attention to detail and organizational capabilities
- Ability to multitask effectively and prioritize competing deadlines
- Valid Pennsylvania driver's license (for occasional errands)