Job Description
Join our dynamic team at Northstar Administrative Solutions as a Part-Time Administrative Assistant in Jacksonville, FL. We're seeking a highly organized professional to provide essential support with a flexible schedule. This role offers the perfect balance for individuals seeking meaningful work-life integration while contributing to our thriving business environment. You'll be the backbone of our operations, ensuring seamless daily functions through meticulous coordination and proactive problem-solving. If you excel in fast-paced settings and value autonomy with structure, this opportunity is tailored for you.
We offer competitive compensation, a supportive culture, and growth potential. Apply today to become part of Jacksonville's premier administrative team!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle confidential correspondence, data entry, and document management systems
- Process invoices, expense reports, and maintain financial records with precision
- Coordinate office logistics, including supply inventory and vendor communications
- Support meeting preparation, including agenda creation and minute-taking
- Assist with onboarding processes and new hire orientation materials
- Provide exceptional customer service to internal and external stakeholders
Qualifications
- Minimum 2 years of administrative support experience in professional settings
- Advanced proficiency in Microsoft Office Suite and Google Workspace
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to manage competing priorities with minimal supervision
- Professional demeanor with confidentiality and discretion
- Flexibility to adapt to changing priorities and deadlines