Job Description
We are seeking a highly organized and proactive Night Shift Administrative Assistant to join our dynamic operations team. This is an excellent opportunity for individuals looking for stability and growth in a fast-paced corporate environment. Based in the heart of Virginia Beach, our team supports clients across Virginia and North Carolina.
In this pivotal role, you will ensure the smooth operation of our office during the evening hours, handling critical communications and data management. We offer a competitive benefits package, including health insurance, paid time off, and a supportive work culture.
Responsibilities
- Manage Incoming Communications: Answer a high volume of phone calls and emails during night hours, redirecting urgent matters to on-call supervisors while maintaining a professional and welcoming demeanor.
- Data Management: Perform accurate data entry, file organization, and database updates to ensure our records are current and compliant with company standards.
- Scheduling & Coordination: Coordinate evening meetings, manage calendars, and assist in scheduling appointments for the management team.
- Document Preparation: Draft, proofread, and distribute internal memos, reports, and correspondence with a high degree of accuracy.
- Office Operations: Monitor office security systems, manage inventory for break rooms, and perform basic light cleaning duties to maintain a tidy workspace.
- Vendor Liaison: Handle basic night-time vendor interactions and relay necessary information to the day shift team for follow-up.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree or certificate in Office Administration is a plus.
- Experience: Minimum of 1-2 years of experience in an administrative support role, preferably in a high-volume environment.
- Shift Availability: Must be available to work nights (typically 5:00 PM - 2:00 AM or 6:00 PM - 3:00 AM) on a consistent schedule.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn new software quickly.
- Communication: Excellent written and verbal communication skills with a focus on professionalism and discretion.
- Transportation: Reliable transportation required for night shifts in the Virginia Beach and surrounding North Carolina areas.