Job Description
Join our dynamic team at Global Innovations Group as a full-time Administrative Assistant in Philadelphia! We're seeking a highly organized professional to support our executive team with exceptional administrative support. Enjoy a flexible schedule, competitive benefits package, and a collaborative work environment. Perfect for candidates seeking work-life balance while advancing their career in a growth-oriented company.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and distribute professional correspondence, reports, and presentations using Microsoft Office Suite
- Oversee office operations, including inventory management, supply ordering, and vendor relations
- Act as primary point of contact for internal and external communications
- Coordinate team meetings, take detailed minutes, and follow up on action items
- Process expense reports, invoices, and maintain financial documentation
- Support HR functions including onboarding and records management
Qualifications
- Associate's degree or equivalent experience in business administration
- 3+ years of administrative support experience in a corporate environment
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Proven problem-solving and multitasking capabilities
- Flexibility to adapt to changing priorities and schedules