Job Description
Join our dynamic team at City Administrative Services as an Administrative Assistant in Sacramento! We're seeking a detail-oriented professional to support our operations with immediate hiring urgency. This full-time role offers competitive compensation and benefits in a fast-paced environment where your organizational skills will shine. If you thrive in administrative roles and want to make an immediate impact, apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications via phone, email, and in-person interactions
- Prepare, edit, and distribute confidential documents and correspondence
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with onboarding processes and new hire documentation
- Process expense reports and purchase orders following organizational protocols
- Coordinate office supplies inventory and vendor relationships
- Support event planning and meeting logistics for departmental activities
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management abilities
- Strong written and verbal communication skills
- Ability to handle confidential information with discretion
- Proven problem-solving and multitasking capabilities
- Associate's degree or relevant certification preferred
- Experience with scheduling software (e.g., Calendly) a plus