Job Description
Join our dynamic team at Apex Solutions Group as a Part-Time Administrative Assistant with flexible scheduling options! We're seeking a highly organized professional to provide essential support in our Austin headquarters. This role offers the perfect work-life balance with customizable hours (20-25 hrs/week) while supporting our fast-paced operations. Enjoy a collaborative environment where your administrative expertise directly impacts our success.
Our ideal candidate thrives in multitasking environments and possesses exceptional communication skills. You'll be the backbone of our office operations, ensuring seamless workflows and exceptional client experiences. With competitive pay and a supportive culture, this position is ideal for students, parents, or professionals seeking flexibility without compromising career growth.
Responsibilities
- Manage calendars, scheduling, and meeting coordination for executive team
- Handle incoming communications (phone, email, mail) with professionalism
- Prepare and distribute confidential documents, reports, and correspondence
- Maintain digital filing systems and ensure data accuracy in CRM platforms
- Coordinate office logistics (supplies, equipment, vendor relationships)
- Support project coordination and event planning initiatives
- Assist with onboarding processes and new employee orientation
Qualifications
- 2+ years of administrative support experience required
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional time management and organizational abilities
- Strong written and verbal communication skills
- Ability to prioritize tasks in a fast-paced environment
- Discretion when handling confidential information
- Associate's degree or equivalent certification preferred
- Experience with CRM systems (e.g., Salesforce) a plus