Job Description
Join our dynamic Chicago team as a Part-Time Administrative Assistant and become the backbone of our office operations. We're seeking a proactive professional with exceptional organizational skills to support our executives and ensure seamless daily workflows. This flexible role (20-25 hours/week) offers competitive compensation in a collaborative environment. If you thrive in fast-paced settings and pride yourself on meticulous attention to detail, we encourage you to apply and contribute to our mission of delivering excellence in office support.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics across multiple departments
- Handle incoming communications including phone calls, emails, and correspondence with professionalism and discretion
- Prepare, edit, and distribute confidential documents, reports, and presentations using Microsoft Office Suite
- Maintain organized digital and physical filing systems for easy retrieval of critical business records
- Coordinate office inventory, supplies, and equipment procurement while managing vendor relationships
- Assist with travel arrangements, expense reports, and ad-hoc administrative projects as needed
- Support onboarding processes by preparing new hire materials and workspace setup
Qualifications
- Minimum 2 years of administrative or office support experience in a professional environment
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional time management skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities with polished professional demeanor
- High attention to detail with proven accuracy in data entry and document preparation
- Ability to handle confidential information with utmost discretion and integrity
- Proactive problem-solving skills with resourcefulness in addressing operational challenges
- Associate's degree or equivalent combination of education and experience preferred