Job Description
Join our dynamic team at CityScape Solutions as a Part-Time Administrative Assistant! We're seeking a detail-oriented professional to support our Philadelphia office operations with precision and enthusiasm. This role offers flexible hours (20-25 hours/week) in a collaborative environment where your organizational skills will directly impact our daily success. If you thrive in fast-paced settings and excel at multitasking, we encourage you to apply and become an integral part of our growing team.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department staff
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence and documents
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist with onboarding processes including new hire paperwork and orientation materials
- Coordinate office supplies inventory and procurement procedures
- Support departmental projects through data entry, report compilation, and presentation preparation
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 2+ years of administrative support experience in office environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional time management and prioritization abilities
- Strong written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive information
- Professional demeanor with excellent customer service orientation
- Flexibility to adapt to changing priorities and deadlines