Job Description
Are you a detail-oriented professional seeking a flexible work-life balance?
Zenith Administrative Services is currently looking for a Part-Time Administrative Assistant to join our dynamic team in Chicago, Illinois. In this pivotal role, you will be the backbone of our daily operations, ensuring that our office runs efficiently and our clients receive top-tier support.
We value precision, professionalism, and a proactive attitude. If you thrive in a fast-paced environment and enjoy wearing multiple hats, we want to hear from you.
Why Join Us?
- Flexible part-time schedule.
- Competitive hourly wage ($18 - $24/hr).
- Collaborative and inclusive work culture.
- Opportunity for professional growth.
Responsibilities
- Manage Communications: Screen and direct incoming calls, emails, and mail; respond to general inquiries with professionalism.
- Calendar Management: Coordinate schedules, schedule meetings, and prepare agendas for internal team gatherings.
- Record Keeping: Maintain accurate digital and physical filing systems, ensuring documents are easily retrievable and secure.
- Document Preparation: Draft, proofread, and format reports, presentations, and correspondence using MS Office Suite.
- Office Operations: Order and inventory office supplies; manage petty cash and basic expense tracking.
- Event Coordination: Assist in the planning and logistics of company events and client meetings.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree in Business Administration is a plus.
- Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and basic computer operations.
- Experience: Minimum of 1-2 years of experience in an administrative or office support role.
- Organization: Exceptional attention to detail and strong organizational skills.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Availability: Ability to work a part-time schedule, typically 20-30 hours per week.