Job Description
Join our dynamic team at Oakland Business Solutions as a Part-Time Administrative Assistant! We're seeking a highly organized professional to provide essential office support in our vibrant downtown location. This flexible role offers the perfect opportunity to showcase your multitasking skills while contributing to a collaborative environment. Enjoy competitive pay, modern facilities, and the chance to grow within a forward-thinking organization. If you're passionate about streamlining operations and delivering exceptional administrative support, we encourage you to apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for executives
- Handle incoming communications, including phone calls, emails, and correspondence
- Prepare, edit, and distribute professional documents, reports, and presentations
- Maintain accurate filing systems (digital and physical) for confidential records
- Assist with onboarding processes including new hire paperwork and equipment setup
- Coordinate office supplies inventory and procurement processes
- Support event planning and logistics for company meetings and functions
- Perform light bookkeeping tasks and expense report processing
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask efficiently and prioritize competing deadlines
- Professional demeanor with strong customer service orientation
- Associate's degree or equivalent administrative certification preferred
- Experience with office equipment (copiers, scanners, phone systems)