Job Description
Join our dynamic team as a Part-Time Administrative Assistant and become the backbone of our operations in New York and Pennsylvania! We're seeking a highly organized professional to provide seamless office support across multiple locations. This flexible role offers competitive compensation, hybrid work options, and the opportunity to grow with a forward-thinking company. If you excel at multitasking and thrive in fast-paced environments, we want to hear from you!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings across NY and PA offices
- Handle incoming communications (phone, email, mail) with exceptional professionalism
- Prepare, edit, and distribute confidential documents and correspondence
- Organize and maintain digital/physical filing systems with meticulous attention to detail
- Assist with travel arrangements and expense report processing
- Support HR functions onboarding processes and documentation
- Coordinate office supplies inventory and vendor relationships
Qualifications
- Minimum 2 years administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with proven time management
- Ability to maintain confidentiality in sensitive environments
- Associate's degree or equivalent professional certification preferred
- Experience coordinating multi-location operations a plus