Job Description
Apex Office Solutions is seeking a dedicated and detail-oriented Part-Time Administrative Assistant to join our growing team in Oakland, Illinois. In this vital role, you will be the backbone of our daily operations, ensuring that our office runs smoothly and efficiently. We pride ourselves on providing a flexible, supportive, and collaborative work environment where every team member is valued.
If you are an organized professional looking for a meaningful part-time opportunity with a dynamic team, we encourage you to apply today.
Responsibilities
- Manage incoming communications, including phone calls, emails, and in-person inquiries, with a high level of professionalism and accuracy.
- Perform general office duties such as filing, data entry, and maintaining accurate, up-to-date digital and physical records.
- Assist with scheduling appointments and managing calendars for management staff to ensure optimal time management.
- Prepare, proofread, and distribute internal memos, reports, and correspondence to various stakeholders.
- Order and maintain office supplies to ensure the workspace is fully equipped and organized.
- Provide exceptional customer service to clients and visitors, acting as the first point of contact for the company.
- Collaborate with the team to streamline administrative processes and improve overall office efficiency.
Qualifications
- High school diploma or equivalent is required; additional administrative certification is a plus.
- Proven experience as an Administrative Assistant, Office Clerk, or in a similar office support role is preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Excellent verbal and written communication skills with a focus on clarity and grammar.
- Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.
- Must be reliable, punctual, and able to work independently with minimal supervision.