Job Description
Join our dynamic team at Innovate Solutions Inc. as a Part-Time Administrative Assistant and become the backbone of our fast-paced tech environment. We're seeking a highly organized professional to provide exceptional support across daily operations. Enjoy a collaborative workplace with flexible hours and opportunities for growth in San Jose's thriving tech sector.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for executive team
- Handle incoming communications (phone, email, mail) with professionalism and discretion
- Prepare, edit, and distribute confidential documents and reports
- Maintain digital filing systems and ensure data accuracy
- Assist with travel arrangements and expense report processing
- Support office operations including supply inventory and vendor coordination
- Provide backup support for reception duties as needed
Qualifications
- Associate's degree or equivalent administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Minimum 2 years administrative support experience
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Proven problem-solving and multitasking capabilities
- Experience with scheduling software (e.g., Calendly) preferred