Job Description
Join our dynamic team as a Part-Time Administrative Assistant in the heart of Portland! We're seeking a highly organized professional to support our fast-paced operations with exceptional administrative excellence. This 25-hour/week role offers flexibility while making a tangible impact on our business growth. You'll be the backbone of our office, ensuring seamless operations while collaborating with cross-functional teams in our modern downtown workspace.
Our ideal candidate thrives in detail-oriented environments and values precision in every task. With competitive hourly pay and a supportive culture focused on professional development, this position is perfect for career-driven individuals seeking work-life balance without sacrificing growth opportunities.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and handle travel arrangements
- Process invoices, expense reports, and financial documentation with meticulous accuracy
- Prepare professional correspondence, reports, and presentations using Microsoft Office Suite
- Oversee office inventory management, supply procurement, and vendor relationships
- Act as primary point of contact for internal/external communications via phone/email
- Support HR functions including onboarding coordination and benefits administration
- Maintain digital filing systems and ensure data security compliance
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Advanced proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with proven attention to detail
- Strong written and verbal communication abilities
- Experience with bookkeeping or financial documentation
- Ability to multitask in deadline-driven environments
- Proficiency with office management software (e.g., Asana, QuickBooks)
- Positive attitude with collaborative problem-solving mindset