Job Description
Join our dynamic team at Miami Executive Solutions as a Part-Time Administrative Assistant! We're seeking a highly organized professional to provide essential support to our executive team in a fast-paced corporate environment. This 20-hour/week role offers flexible scheduling and the opportunity to grow with a leading Miami-based firm. If you're detail-oriented, tech-savvy, and thrive in collaborative settings, we encourage you to apply.
Responsibilities
- Manage calendars, schedule appointments, and coordinate travel arrangements
- Handle incoming communications including calls, emails, and mail
- Prepare and edit professional documents, presentations, and reports
- Maintain digital filing systems and ensure data accuracy
- Coordinate office operations including supply inventory and vendor management
- Assist with event planning and meeting logistics
- Support HR functions including onboarding and documentation
Qualifications
- Minimum 2 years administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Associate's degree or relevant certification preferred
- Experience with CRM systems (Salesforce) a plus
- Ability to maintain confidentiality in sensitive matters
- Proactive problem-solving approach