Job Description
Join City Office Solutions as a Part-Time Administrative Assistant and enjoy the perfect blend of professional growth and work-life balance. We're seeking a detail-oriented professional to support our dynamic team in Omaha with a flexible schedule that accommodates your lifestyle. This role offers competitive compensation, hybrid work options, and opportunities to develop essential administrative skills in a supportive environment.
As a key member of our operations team, you'll ensure seamless office functions while contributing to our mission of delivering exceptional client experiences. If you're organized, tech-savvy, and thrive in flexible settings, we encourage you to apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate logistics for executive staff
- Handle incoming communications via phone, email, and digital platforms with professionalism
- Maintain accurate digital and physical filing systems for confidential documents
- Prepare reports, presentations, and correspondence using Microsoft Office Suite
- Assist with event planning, travel arrangements, and vendor coordination
- Support onboarding processes and new employee orientation activities
- Perform data entry and maintain accurate departmental databases
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 2+ years of administrative or office support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage multiple deadlines
- Experience with scheduling software (e.g., Calendly, Microsoft Bookings)
- Flexibility to work 20-25 hours/week with adaptable scheduling