Job Description
Join our innovative team as a Part-Time Administrative Assistant with unparalleled schedule flexibility! We're seeking a highly organized professional to support our dynamic operations in the heart of Manhattan. This role offers the perfect blend of structure and autonomy, allowing you to thrive while maintaining work-life balance.
As an integral part of our administrative backbone, you'll collaborate with cross-functional teams to ensure seamless operations. Our hybrid work model (3 days in-office, 2 remote) combined with flexible scheduling empowers you to design your ideal work week. We value initiative and reward excellence with competitive compensation and growth opportunities.
Responsibilities
- Executive calendar management and meeting coordination across multiple time zones
- Compose and edit professional correspondence, reports, and presentation materials
- Manage digital filing systems and maintain confidential records with precision
- Coordinate logistics for office events, travel arrangements, and vendor communications
- Process invoices, expense reports, and purchase orders with financial accuracy
- Serve as primary point of contact for internal and external stakeholder inquiries
- Implement process improvements to enhance departmental efficiency
Qualifications
- Associate's degree or equivalent administrative certification required
- 3+ years experience in administrative support or executive assistance
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills with polished professionalism
- Demonstrated ability to prioritize tasks and manage competing deadlines
- Experience with CRM systems and project management tools (Asana/ClickUp)
- Proven adaptability to changing priorities in fast-paced environments