Job Description
Join CitySync Solutions as a Part-Time Administrative Assistant and enjoy the perfect work-life balance with our flexible schedule! We're seeking a highly organized professional to support our dynamic team in Philadelphia. This role offers adaptable hours ideal for students, parents, or career changers seeking manageable work commitments.
In this position, you'll be the backbone of our office operations, ensuring seamless administrative workflows while maintaining our collaborative culture. If you're a detail-oriented multitasker who thrives in a flexible environment, apply today to become part of our innovative team!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings across departments
- Handle incoming communications (calls, emails, visitors) with professionalism and discretion
- Prepare, edit, and distribute correspondence, reports, and presentation materials
- Maintain digital and physical filing systems with strict attention to confidentiality
- Support budget tracking, expense reports, and procurement processes
- Coordinate office logistics including supplies, equipment, and vendor relationships
- Assist with onboarding new hires and provide cross-functional administrative support
Qualifications
- High school diploma or equivalent; associate's degree or college coursework preferred
- Minimum 1 year of administrative support or office coordination experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Proven ability to maintain confidentiality and exercise discretion
- Flexibility to work between 20-25 hours per week (schedule negotiable)
- Proactive problem-solving mindset with attention to detail