Job Description
We are currently seeking a highly organized and detail-oriented Office Assistant to join our dynamic team in Jacksonville, Pennsylvania. If you are looking for a stable position with weekly pay and a supportive work environment, this is the perfect opportunity for you. You will be the face of our company, ensuring our daily operations run smoothly and efficiently.
At North Star Business Services, we value our employees and offer a comprehensive benefits package including health insurance, paid time off, and opportunities for career growth.
Responsibilities
- Reception & Communication: Manage the front desk, answer multi-line phones professionally, and greet visitors with a warm demeanor.
- Administrative Support: Handle incoming and outgoing mail, draft simple correspondence, and maintain organized filing systems both digital and hard copy.
- Data Entry: Accurately input data into company databases, spreadsheets, and CRM systems to maintain up-to-date client and employee records.
- Meeting Coordination: Schedule appointments, organize meeting rooms, and prepare necessary materials for internal and external meetings.
- Inventory Management: Monitor office supply levels and place orders with vendors to ensure the office is always stocked.
- General Support: Assist other departments with ad-hoc projects, expense report processing, and special events as needed.
Qualifications
- Education: High school diploma or GED required; Associate's degree in Business Administration or related field is a plus.
- Experience: 1-2 years of experience in an office administration or clerical role.
- Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and basic accounting software.
- Work Ethic: Must be reliable, punctual, and able to work independently with minimal supervision.
- Communication: Excellent verbal and written communication skills with a professional phone manner.
- Attention to Detail: Strong ability to proofread documents and maintain data accuracy.