Job Description
Join NorthStar Administrative Solutions as a dynamic Office Assistant in Seattle and experience the convenience of weekly paychecks! We're seeking a proactive professional to support our fast-paced office environment. This full-time role offers competitive compensation, growth opportunities, and a collaborative culture where your organizational skills truly shine. If you thrive in administrative settings and value timely compensation, apply today to become an integral part of our team.
Responsibilities
- Manage office calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications, including calls, emails, and mail routing
- Maintain digital and physical filing systems with meticulous attention to detail
- Process invoices, expense reports, and purchase orders using QuickBooks
- Order and inventory office supplies while managing vendor relationships
- Support onboarding processes for new team members
- Prepare professional correspondence and presentation materials
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of office administration experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional time-management and multitasking abilities
- Strong written and verbal communication skills
- Experience with QuickBooks or similar accounting software
- Ability to maintain confidentiality and handle sensitive information
- Proactive problem-solving mindset with attention to detail