Job Description
Are you a highly organized professional looking for a rewarding part-time opportunity? Horizon Office Services is currently seeking a dedicated Office Assistant to join our team for our weekend shifts. This is an excellent role for individuals seeking a flexible schedule that fits around their personal life while maintaining a high standard of professional excellence.
In this pivotal role, you will be the backbone of our weekend operations, ensuring that our administrative functions run seamlessly. We are looking for a self-starter who can manage multiple priorities with ease and a smile.
Responsibilities
- Front Desk Operations: Greet visitors warmly, answer and screen incoming calls professionally, and manage the reception area to ensure a welcoming environment.
- Administrative Support: Handle data entry tasks, organize filing systems (digital and physical), and prepare basic documents as needed.
- Communication Management: Route messages and emails to the appropriate departments and respond to general inquiries with accuracy.
- Office Management: Monitor office supply levels, manage inventory, and assist in basic maintenance or cleaning duties to keep the workspace pristine.
- Meeting Support: Set up conference rooms for weekend meetings, including arranging seating, audio-visual equipment, and refreshments.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or previous administrative training is a strong plus.
- Experience: Prior experience in an office setting or reception role is preferred but not strictly required; we value attitude and aptitude.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn internal software quickly.
- Availability: Must be available to work consistent weekend shifts (e.g., Saturday and Sunday) and be reliable.
- Soft Skills: Excellent verbal and written communication skills, strong attention to detail, and a proactive problem-solving mindset.