Job Description
Are you an organized professional looking for an exciting opportunity in San Jose?
Apex Administrative Services is urgently hiring a dedicated Office Assistant to join our dynamic team. We pride ourselves on a supportive work environment and offer a flexible schedule to help you maintain a healthy work-life balance while enjoying competitive compensation.
As an Office Assistant, you will be the face of our operations, ensuring smooth daily functions and providing top-tier support to our leadership team.
Apex Administrative Services is urgently hiring a dedicated Office Assistant to join our dynamic team. We pride ourselves on a supportive work environment and offer a flexible schedule to help you maintain a healthy work-life balance while enjoying competitive compensation.
As an Office Assistant, you will be the face of our operations, ensuring smooth daily functions and providing top-tier support to our leadership team.
Responsibilities
- Manage incoming communications, including emails and phone calls, ensuring a professional and timely response.
- Organize and maintain both physical and digital filing systems for easy data retrieval.
- Assist in scheduling appointments and coordinating meetings for internal teams.
- Prepare reports, presentations, and general correspondence using Microsoft Office Suite.
- Handle light bookkeeping tasks, such as expense tracking and invoice processing.
- Monitor office supplies and place orders as needed to maintain operations.
Qualifications
- High School Diploma or GED equivalent required.
- Proven experience as an Office Assistant or in a similar administrative role.
- Proficiency in MS Word, Excel, and Outlook.
- Strong attention to detail and exceptional time-management skills.
- Ability to work independently and collaboratively in a fast-paced environment.