Job Description
We are currently seeking a highly organized and proactive Office Assistant to join our dynamic team in Jacksonville, FL. This is an urgent hiring position with an immediate start date for qualified candidates. If you are looking for a stable career in a professional environment and possess excellent administrative skills, we encourage you to apply today.
Our organization is committed to excellence and efficiency, and we are looking for a dedicated individual to support our daily operations. You will play a crucial role in ensuring our office runs smoothly while providing top-tier service to our clients and team members.
Responsibilities
- Manage daily front desk operations and greet visitors and clients with a professional demeanor.
- Answer and screen incoming phone calls, routing them to the appropriate departments or individuals.
- Handle incoming and outgoing mail, including courier services and email correspondence.
- Assist with data entry, document filing, and maintaining accurate electronic and hard copy records.
- Coordinate meeting schedules, prepare meeting rooms, and distribute agendas and materials.
- Maintain office inventory, including supplies and equipment, and process purchase orders.
- Support the administrative staff with various clerical tasks and special projects as needed.
Qualifications
- High School Diploma or GED required; Associate's degree or relevant administrative certification is a plus.
- Proven experience as an office assistant, receptionist, or in a related administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills with a focus on clarity and professionalism.
- Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
- Strong attention to detail and problem-solving abilities.