Job Description
Join our dynamic team immediately! Seattle Office Solutions is urgently hiring a detail-oriented Office Assistant to support our fast-growing operations in downtown Seattle. This is a fantastic opportunity to become an integral part of a collaborative environment where your organizational skills will shine. We offer competitive compensation, comprehensive benefits, and a supportive workplace culture.
If you're a proactive professional with a passion for administrative excellence and thrive in fast-paced settings, we encourage you to apply today. This role requires immediate availability to support our critical business functions.
Responsibilities
- Manage daily office operations, including supply inventory, mail processing, and facility maintenance
- Coordinate calendars, schedule meetings, and arrange travel for executive team
- Handle incoming communications via phone, email, and in-person inquiries with professionalism
- Prepare, edit, and distribute confidential documents and correspondence
- Maintain accurate digital and physical filing systems with strict attention to detail
- Assist with onboarding processes and new employee orientation
- Support budget tracking and expense report preparation
Qualifications
- Minimum 2 years of proven office administration or executive assistant experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize multiple tasks
- Strong written and verbal communication abilities
- High level of discretion and confidentiality handling sensitive information
- Associates degree or relevant certification preferred
- Ability to work independently with minimal supervision