Job Description
Join our dynamic team in San Francisco as an Office Assistant! We're urgently seeking a highly organized professional to provide critical administrative support and ensure seamless office operations. This full-time role offers competitive compensation, growth opportunities, and a collaborative environment in the heart of downtown SF.
Why Join Us?
• Competitive salary with comprehensive benefits
• Modern office in prime downtown location
• Supportive team culture with advancement opportunities
• Direct impact on daily office efficiency
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications professionally via phone, email, and in-person inquiries
- Maintain organized digital filing systems and physical document management
- Process incoming/outgoing mail and shipments accurately and promptly
- Coordinate office events, meetings, and logistics for 15+ staff members
- Assist with onboarding new employees and provide comprehensive office orientation
- Monitor office supplies inventory and coordinate procurement processes
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Ability to multitask effectively in a fast-paced environment
- Proactive problem-solving and adaptability to changing priorities
- Professional demeanor and positive customer service approach
- High school diploma required; associate degree preferred